Manage Certificates

LearningCart allows you to easily create your own certificates of completion using Microsoft Word. To use this feature simply create a docx file with your desired layout. You can then type any of the variable names listed below (including brackets) into your document where you would like to insert that variable. When LearningCart generates certificates for your users it will automatically replace the variable with the correct value before presenting the certificate to your users.

Certificates can be made available when a user completes either an entire course or a specific course content item. For information on how to assign a certificate to a course or content item please see Add a Courses or Add Content.

To add a new certificate, enter the Certificate name and click the + sign to locate the certificate file created. Click the Add Certificate button.

To preview your certificate, click the Preview link.

To download the certificate template document, click the Download link.

To delete the certificate template document, click the Delete link.

To edit the certificate name or template document, click the Edit link. Enter the revised certificate name and/or upload the new file and click the Save Changes button.

General Variables

  • [FullName] - First and last name of the customer.
  • [Title] - Title of the course or module.
  • [CEUs] - CEUs specified for the course or module.
  • [EventLevel] - Event level specified for the course or module.
  • [EventLocation] - Event location specified for the course or module.
  • [AdditionalCertificateText] - Additional certificate text specified for the course or module.
  • [CustomerID] - Unique numeric number that identifies this specific customer in the LearningCart system
  • [Address1] – Address line 1
  • [Address2] – Address line 2
  • [City] – City
  • [State Abbreviation] – State Abbreviation
  • [Zip] – Zip
  • [Province] - Province
  • [CountryName] – country Name
  • [CountryCode] - Country Code
  • [ShippingAddress1] - Shipping Address 1
  • [ShippingAddress2] - Shipping Address 2
  • [ShippingCity] – Shipping City
  • [ShippingState] – Shipping State
  • [ShippingAbbreviation] – State Abbreviation
  • [ShippingZip] – Shipping Zip
  • [ShippingProvince] –Shipping Province
  • [ShippingCountryName] – Shipping Country Name
  • [ShippingCountryCode] – Shipping Country Code

You can also add custom profile form fields to the certificate.

The Variable name must match the profile field name exactly. Use the format [CustomProfileFieldName].

Completion date variables

  • [CompleteDate] - Customers completion date including the time.
  • [CompleteDateShort] - Customers completion date without the time.
  • [CompleteDatedd] - Day of the month (1-31) of the customers completion date.
  • [CompleteDateddd] - The abbreviated name of the day of the week of the customers completion date.
  • [CompleteDatedddd] - The full name of the day of the week of the customers completion date.
  • [CompleteDateh] - The hour, using a 12 hour clock (1-12) of the customer's completion date/time.
  • [CompleteDatehh] - The hour, using a 12 hour clock (01-12) of the customer's completion date/time.
  • [CompleteDateH] - The hour, using a 24 hour clock (1-24) of the customer's completion date/time.
  • [CompleteDateHH] - The hour, using a 24 hour clock (01-24) of the customer's completion date/time.
  • [CompleteDatem] - The minute (0-59) of the customer's completion date/time.
  • [CompleteDatemm] - The minute (00-59) of the customer's completion date/time.
  • [CompleteDateM] - The month (1-12) of the customer's completion date.
  • [CompleteDateMM] - The month (01-12) of the customer's completion date.
  • [CompleteDateMMM] - The abbreviated name of the month of the customer's completion date/time.
  • [CompleteDateMMMM] - The full name of the month of the customer's completion date.
  • [CompleteDatett] - The AM/PM designator of the customer's completion date.
  • [CompleteDatey] - The year (0-99) of the customer's completion date.
  • [CompleteDateyy] - The year (00-99) of the customer's completion date.
  • [CompleteDateyyyy] - The year (as a 4 digit number) of the customer's completion date.

On Course Level Certificates, the Completion date is the date that the user has completed the final, required module for the course. This date is not updated if the user completes the course a second time and the date can not be edited.

Please note: Embedding the fonts in your word document is important to ensure consistency between your word document and the PDF certificate that is created through LearningCart.

To embed fonts:

In Microsoft Word, select File, Options

Click the “Save” option

Look for the checkbox labeled “Embed Fonts in the file” as well as the option “Do not embed common system fonts” (see screen shot).

Ensure both of those are checked and save your document.

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